Job Title:  EA - NO : Executive Assistant to Chief of Staff

Job Overview

You will provide end-to-end administrative, coordination, and operational support across teams and leadership, ensuring seamless communication, timely execution, and effective follow-through in a fast-paced, multi-stakeholder environment.

Key Responsibilities:

• Complex calendar management, scheduling across multiple stakeholders and meeting coordination
• Correspondence support; drafting emails, presentations, agendas, briefs and packs
• Ensure effective coordination, administrative control, and operational support across functions
• Communicate clearly and professionally with internal and external leadership touchpoints
• Drive timely execution of initiatives through proactive follow-ups and tracking
• Maintain strict confidentiality of sensitive information and exercise sound judgment
• Effective Recording, tracking, and followingup on decisions and action items from meetings
• Coordinate logistics for client visits, meetings, and executive travel both local and overseas  
• Supporting ad-hoc projects and administrative workflows as required

Requirements:

• Strong written and spoken English, excellent business communication
• Bachelor’s degree in Business Administration, Management, or a related field
• Minimum 3-5 years of experience in a similar EA or PA role
• Advanced MS Office skills (especially PowerPoint and Excel) coupled with high attention to detail
• Ability to manage competing priorities, remain calm under pressure and anticipate needs
• Strong organizational and stakeholder management skills
• Ability to manage multiple priorities in a fast-paced working environment
• Service mindset, high integrity with strong attention to detail
• Proficiency in digital collaboration and AI-enabled tools