Job Title:  Senior Associate | Sourcing & procurement | Hyderabad | Supply Chain & Network Operations

Senior Associate will be responsible for ensuring completion of delivery of day-to-day transactions and activities within Procurement function (for e.g., Invoice Processing, Vendor Management, Travel & Expense Management, Accounts Payable, Purchasing, PO Processing (Creation and placement), Change Request, Management Reporting, Analysis, Customer Support / Vendor Support - Voice calling, Supplier Sourcing and Research, Supplier Selection and Negotiation)

Key responsibilities for the Senior Associate will include:

·      Performance and day-to-day delivery of Procurement processes, sub-processes, activities, and transactions

·      Leadership of junior Procurement team members (~10 to 20 team members)

2) Principal Accountabilities

Primary Responsibilities

Supporting Actions

Service Delivery

·    Knowledge to perform and deliver one or more of the following Procurement activities:

·    Invoice Processing

o  Invoice Processing, review, and processing of vendor invoices accurately and in a timely manner

o  Invoice matching

o  Experience with 3-way matching

·    Purchasing / PO

o  Purchasing Confirmation

o  Purchase order creation and placement

o  Purchase order enter, update, approval

o  Purchasing PO Discrepancy Resolution

o  New Item Request Process

o  Change Item Request Process

o  Customer Service Requests

o  Vendor Management including Issue Resolution

·    Customer Service

o  Customer Service Requests

o  Customer support / vendor support (Voice Calling)

o  Customer Service Follow-ups

o  Invoice pre-processing (Receiving)

·    Vendor Management

o  Responding to vendor inquiries and resolution of discrepancies in a timely and professional manner.

o  Maintaining positive relationships with vendors to facilitate smooth transactions.

o  Reconciling statements and resolving discrepancies with vendors

·    Travel and Expense Management

o  Reviewing and processing employee expense reports, ensuring compliance with company policies.

o  Verifying receipts and reconciling expense claims with supporting documentation.

·    Accounts Payable

o  Maintain accurate and organized records of accounts payable transactions.

o  Assist in month-end closing activities related to accounts payable.

·    Provide necessary documentation and reports for financial reporting.

·    Ensure compliance with company policies, accounting principles, and relevant regulations.

·    Stay informed about changes in accounting standards and best practices in Procurement function

People Management

·    Build relationships with internal and client stakeholders.

·    Resource & performance management for reporting team

·    Actively drive hiring of junior practitioners

·    Client interfacing skills

Support to Senior Leadership

Support Senior Leadership (as required) in areas such as:

·    Operational Excellence

·    Process Improvements

·    Change Management

·    Governance and Reporting

·    Management Reporting

3) Attributes Required

Qualifications: ·     B. Com / BBA / BMS or similar three-year graduate course

M.Com / CA Inter / CWA / CMA 

Experience

·      5-8 years of previous work experience

·      Intermediate / working knowledge of Procurement processes and applications

·      Excellent team management and client stakeholder management skills

·      Effective communication, problem solving and analytical skills

·      Experience in MS Office and other computer applications (preferred)

·      Prior experience in BPO sector (preferred)

·     B. Com / BBA / BMS or similar three-year graduate course

·     M.Com / CA Inter / CWA / CMA