Job Title:  Analyst | SAP DMS (Document Management System) | Kolkata | SAP | DSA Oil, Gas and Utilities

The team

Enterprise technology must do much more than keep the wheels turning; it is the engine that drives functional excellence and the enabler of innovation and long-term growth. Learn more about ET&P

Your work profile

• As a detail-oriented SAP DMS Analyst to support and optimize document management processes within the Oil & Gas domain. Should have experience in SAP Document Management System (DMS), document lifecycle management, records management, and integration with core SAP modules.
• The role involves managing engineering, operational, maintenance, and compliance-related documents, supporting end users, resolving system issues, and ensuring efficient document governance and accessibility across business functions.
• Provide functional support and administration for SAP Document Management System (DMS).
• Configure and maintain SAP DMS functionalities, including: Document Info Records (DIR), Document Classes, Document Types, Version Management, Status Management, Classification and Metadata Management, Document Distribution and Archiving
• Support the creation, storage, retrieval, revision control, and archiving of business and technical documents.
• Gather and analyze business requirements and convert them into functional specifications.
• Ensure compliance with document governance, retention, and regulatory requirements.
• Support management of engineering drawings, maintenance manuals, technical specifications, contracts, and operational documents.
• Resolve production support incidents, system issues, and enhancement requests within agreed SLAs.
• Collaborate with business users and document controllers to improve document management processes.
• Work closely with SAP PM, MM, PS, EAM, and other SAP modules to ensure seamless integration.
• Participate in testing activities including Unit Testing, SIT, UAT, and Regression Testing.
• Prepare functional documentation, process flows, user guides, and training materials.
• Support SAP upgrades, migrations, and digital transformation initiatives.

Key skills required

• Should have atleast 2-3 years of Strong experience in SAP Document Management System (SAP DMS).
• Hands-on knowledge of: Document Info Records (DIR), Document Lifecycle Management, Document Classification, Version Control, Engineering Document Management, Archiving and Retrieval Processes
• Knowledge of Content Repositories and Archive Link Concepts
• Authorization and Document Security Management
• Understanding of document handling processes within enterprise environments.
• Experience supporting document workflows and records management activities.
• Knowledge of SAP S/4HANA DMS capabilities is preferred.
• Understanding of integration with: SAP PM (Plant Maintenance), SAP MM (Materials Management), SAP PS (Project Systems), SAP EAM (Enterprise Asset Management)
• Experience in incident management, change requests, and enhancement delivery.
• SAP DMS Certification or relevant SAP certification preferred.
• Experience in Oil & Gas, Engineering, EPC, Energy, Utilities, Manufacturing, or Asset-Intensive Industries is highly desirable.
• Exposure to SAP S/4HANA implementation, migration, or digital transformation projects is an advantage.
• Understanding of engineering document control and records management best practices.
• Graduate degree (Science or Engineering) – B.E/B.Tech/M.E/ M.Tech.